Hancock Cousins Reunion Meeting Minutes (14 Jan. 2024)

4:00 pm via telephone conference

Attendees: Mary, Rita, Natalie, Janice, Jimmie, Calvin

Agenda Items

• Venue: Franklin County Recreational Park, 2150 Sontag Rd, Rocky Mount, VA 24151
• Date: 29 June 2024
• Time: We reserved the park from 8:00 am until 8:00 pm.
• Travel Accommodations
  • Baymont Inn, 1730 N Main St, Rocky Mount, VA 24151; (540) 489-4000; www.wyndhamhotels.com
  • Holiday Inn Express, 395 Old Franklin Turnpike, Rocky Mount, VA 24151; (540) 489-5001; www.ihg.com/holidayinnexpress
  • Early Inn at The Grove, 50 Floyd Ave, Rocky Mount, VA 24151; (540) 524-2525; www.earlyinn.com
  • Hilton Garden Inn, 4500 South Peak Blvd., Roanoke, VA 24018; (877) 353-6448; www.hilton.com
  • Sleep Inn Tanglewood, 4045 Electric Rd, Roanoke, VA 24014; (855) 516-1090; www.choicehotels.com
  • Holiday Inn Roanoke-Tanglewood, 4468 Starkey Rd, Roanoke, VA 24018; (540) 774-4000; www.ihg.com/holidayinn
• Food Assignments (by descendant of McKinley & Cornelia Hancock):
  • William: Mary – burgers w/buns, lettuce, tomatoes, onions
  • James: Jimmie – chicken
  • Leroy: Rita – cole slaw, pasta salad
  • Elsie: Calvin & Janice – fish, chili, condiments, funnel cake (TBD)
  • Cobbs: Judy & Ann – hot dogs w/buns and fixins
  • Johnny: Deloris – paper products (towel, plates, napkins, tissues), eating utensils, tablecloths
  • Taylor: TBD
  • Fred: TBD
• Other Necessities: ice, charcoal, audio equipment
• Publicity: website/blog, social media, reunion program
  • https://gen.thevineyardcorner.com > News > Hancock Reunion Meeting Minutes
• Identification: T-shirts (https://gen.thevineyardcorner.com/shop) or DIY
  • Color assignments:
    • William (Red), James (Blue), Elsie (Gold), Cobb (Pink), Johnny (Yellow), Leroy (Green), Frederick (White), Taylor (beige)
• Activity Ideas
  • Icebreakers (Linda), children’s obstacle course, baby race, Photo Zone
  • seated relay with water, horseshoes, tug-of-war, 3-legged race, tic-tac-toe
  • water bottle bowling, blindfold game – guess what stuff is
  • Show & Tell: heirlooms, photos,etc.; talent showcase
  • “Man Talk” (Jimmie); cooking w/o electricity
  • recognize veterans and active service persons
  • raffle something (i.e., ancestral photo on a tapestry or blanket)
• Upcoming
  • Before next meeting, try to contact:
    • Taylor Sr.’s descendants
    • Fred’s descendant(s)
  • Next meeting: Sunday, February 18 at 5:00 pm, via teleconference (1-720-527-5818, access code: 7696327#)
    • Bring a preliminary estimate of attendees from your family line.
  • April meeting: Please have a final count of attendees from your family line.